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Referencing Gen AI

Using GenAI Tools in your assessment

The University's position on the use of Generative Artificial Intelligence (GenAI) is that a student must not use artificial intelligence tools / services for assessment or assessment preparation unless its use is explicitly permitted in the published assessment instructions. That is, an artificial intelligence tool / service may only be used for assessment or assessment preparation if:

  • its use is permitted by the Unit Convener (or HDR supervisor) for a specified assessment, and
  • it is only used in the way permitted in the assessment instructions for that assessment, and
  • its use is acknowledged by the student in the reference list or bibliography for the assessment using the format specified in the assessment instructions (or an appropriate academic referencing standard for the unit where not specified).

Students are permitted to use Studiosity Writing Feedback Plus to seek feedback on drafts or their assessments.  Refer to Study Help for more information.

All students must include the required GenAI Acknowledgement Statement in their assessment submission to indicate whether GenAI has or has not been used in the preparation of the assessment.

Critical Thinking

You should be critical when reviewing responses you receive to your prompts.  Remember: 

  • AI doesn’t have access to all information and resources – the information base and training for each model is limited. 

  • Information may sound right but could be wrong – some tools produce a convincing answer based on assumptions and algorithms.  These are often called AI hallucinations. 

  • Output may not contain references or may be incorrectly referenced – tools will often give answers without referencing the resources they were based on, or will give false references. 

  • Some language models are out of date and do not have access to the most current research. 

Output may vary, so use the CRAAP Test to evaluate the output: 

  • Currency – is the information up to date? 

  • Relevance – is the information relevant to your research? 

  • Accuracy – is the information able to be verified? 

  • Authority – what is the authority and knowledge of the author of the information? 

  • Purpose – what is the purpose of the research or writing that the output is based on? – is there a bias or gaps? 

Todd (2023) suggests we should add an “E” for Ethics to the CRAAP Test when evaluating GenAI: 

  • Ethics - what data does the tool collect about the user? How is this used? Is it protected? Does the tool attribute the sources/creators of the data it uses? Does the tool attribute the sources/creators of the data it uses?

Decide whether you will be quoting directly from GenAI output or paraphrasing the output – both should be acknowledged and quotes should be in quotation marks.

 

(Todd, V. (2023, March 1). Referencing generative AI and why students should take the CRAAP test: Advice from the Library. Teche, Macquarie University Learning and Teaching blog. https://teche.mq.edu.au/2023/03/suggested-strategies-for-referencing-generative-ai-and-why-your-students-should-take-the-craap-test-advice-from-the-library/)

Referencing GenAI according to the UC Referencing Guide

Many styles have not defined the format for referencing GenAI output.  The University Library has used the style’s guidelines, if given, and used the format for nonrecoverable sources or personal communications, if no guidelines are given. 

For further details please see the UC Referencing Guide

Please select a style below.

 

 

AGLC 4th edition

Guidance from editors of the Melbourne University of Law Review is to treat references from Artificial Intelligence as Written Correspondence following rule 7.12 of AGLC.

Format

Number Type of request from Site to Recipient, Time, Full Date, Pinpoint.

Examples

2 Advice from healthdirect to Author, 7:30am, 4 January 2023.

3 Paraphrase from Grammarly to author, 5:30pm, 14 December 2022.

4 Paragraph for request 'provide a short introduction to the Australian legal system' from ChatGPT to author, 9:30am, 19 January 2023.

 

APA 7th Edition

Describe how you used the AI tool in your method (reports) or your introduction (essays or other works) and provide the prompt you used at the specific point in text where you are using the AI output (update from APA Style pages August 2023).

Format

Author site. (Year). Name of site (Month Day version)[Large language model]. URL

Example

OpenAI. (2023). ChatGPT (Mar 14 version)[Large language model]. https://chat.openai.com/chat

Chicago - Notes

For most types of writing you can simply acknowledge the AI tool in your text (e.g. The following paragraph was generated by ChatGPT).

If you need to include a reference use the following format. (Update from Chicago Manual of Style Online discussion)

Format

Number. Text generated by Name of Site, Author of Site, Month Day, Year, URL

Example

1. Text generated by Healthdirect, Dept. of Health and Aged Care, January 19, 2023, https://www.healthdirect.gov.au/

2. Text generated by ChatGPT, OpenAI, January 19, 2023, http://chat.openai.com/chat

Chicago - Author/Date

Works that cannot be accessed by your reader are considered nonrecoverable sources. This includes personal emails, nonarchived social media, and output from paraphrasing and artificial intelligence sites. There are no guidelines regarding nonrecoverable sources. The Library is following the guidelines for correspondence. Correspondence can be cited either in-text or in a note.

Format - In-text only

Description Month Day, Year

Examples - In-text only

In advice from healthdirect to the author on January 4, 2023, healthdirect advised that...

...(Grammarly paraphrase to the author 5:30pm, December 14, 2022)

Harvard (Australian Govt Style)

Works that cannot be accessed by your reader are considered nonrecoverable sources. This includes personal emails, nonarchived social media, and output from paraphrasing and artificial intelligence sites. There are no guidelines regarding nonrecoverable sources. The Library is following guidelines for personal communication. Personal communication is cited in-text only.

Format

(Site and type of request, personal communication, Day Month Year)

Examples

Healthdirect (advice, personal communication, 7:30am, 19 January 2023) advised that...

...(Grammarly paraphrase, personal communication, 5:30pm, 14 December, 2022)

(ChatGPT paragraph, request 'provide a short introduction to the Australian legal system', 9:30am, 19 January 2023)

IEEE

Works that cannot be accessed by your reader are considered nonrecoverable sources. This includes personal emails, nonarchived social media, and output from paraphrasing and artificial intelligence sites. There are no guidelines regarding nonrecoverable sources. The Library is following guidelines for unpublished material.

Format

A. Author or Source, description, Time, Month Day, Year.

Examples

[1] Healthdirect, medical advice, 7:30am, Jan. 4, 2023

[2] Grammarly, paraphrase, 5:30pm, Dec. 14, 2022.

[3] ChatGPT paragraph from request 'provide a short introduction to the Australian legal system', 9:30am, Jan. 19 2023)

Vancouver

Works that cannot be accessed by your reader are considered nonrecoverable sources. This includes personal emails, nonarchived social media, and output from paraphrasing and artificial intelligence sites. There are no guidelines regarding nonrecoverable sources. The Library is following guidelines for personal communication. Personal communication is cited in-text only.

Format

A. Author or Source, description, Time, Month Day, Year.

Examples

Healthdirect (advice, personal communication, 7:30am, 19 January 2023) advised that...

...(Grammarly paraphrase, personal communication, 5:30pm, 14 December, 2022)

(ChatGPT paragraph, request 'provide a short introduction to the Australian legal system', 9:30am, 19 January 2023)

Acknowledging the use of GenAI tools

If you have permission to use Gen AI in your assessment, you need to include a statement of where you have used GenAI and to what extent. 

To correctly acknowledge the use of GenAI you will need to include: 

  • In text citations 

  • Full references in a reference list 

  • Details of how and when you have used GenAI 

  • Details of your GenAI prompts and output 

  • An acknowledgement statement – as set out by the University in the template below.

It is important to acknowledge all outputs from GenAI tools including outlines, quotes, paraphrases, images, data, etc.  You should also acknowledge the use of GenAI tools for brainstorming ideas and content, and for editing and proofreading. 

It is good practice to collect evidence of how you used Gen AI within your assessment.  Taking screenshots as you progress is also useful. For example: 

  • Record your purpose for using GenAI and how you used it in your assessment. 

  • Record the name of the GenAI tool and the version and date you used it. 

  • Save the prompts you used to and any refinements you made. 

  • Save copies of the output created. 

  • Save copies of the entire transcript of the GenAI session. 

  • Save copies of database search histories you used to verify information and references.


(Sources: GenAI - Southern Cross University Libguide. https://libguides.scu.edu.au/genAI/referencing; Acknowledging and Referencing Generative Artificial Intelligence (GenAI) use - Southern Cross University Quick Guide. https://www.scu.edu.au/media/scu-dep/current-students/learning-zone/quick-guides/Acknowledging-and-Referencing-GenAI-Use-Guide.pdf)

 

Acknowledgement Statement at UC

At UC you must properly acknowledge any generative artificial intelligence that you use by completing the GenAI Acknowledgement Statement below and placing this statement in your submission (either after the reference list or another location as specified in the assessment instructions.

Students are permitted to use Studiosity Writing Feedback Plus to seek feedback on drafts of their assessments, Refer to Study Help for more information.

You Unit Convener may require additional specific information about how you have used GenAI.

Be prepared to:

  • produce records of your research and assessment drafts, and
  • answer questions about your assessment to demonstrate your knowledge of the content and achievement of the learning outcomes of that assessment if your are requested to participate in a Learning Validation Conversation

GenAI Acknowledgement Statement

Select which of the following two statements is relevant to your submission based on whether you have use or not used GenAI in preparing the assessment.

I have not used any Generative Artificial Intelligence (GenAI) tools/services in the preparation of this assessment.  I understand that providing false or misleading information in the GenAI Acknowledgement Statement may constitute a breach of the University of Canberra (Student Conduct) Rules 2023.

OR

I have used the following Generative Artificial Intelligence (GenAI) tools/services in the preparation of this assessment:

  • GenAI service name and version: [Insert]
  • Link to the GenAI service: [Insert]
  • Ways this GenAI service was used: [Insert]

I confirm that I have not used GenAI in the preparation of this assessment for any purpose other than what I have acknowledged above and I have cited and referenced any GenAI content in my assessment submission, applying the relevant referencing style.  I understand that providing false or misleading information in this Gen AI Acknowledgement Statement my constitute a breach of the University of Canberra (Student Conduct) Rules 2023

Example

I have used the following Generative Artificial Intelligence (GenAI) tools/services in the preparation of this assessment:

  • GenAI service name and version: Microsoft Copilot
  • Link to the GenAI service: https://copilot.microsoft.com/
  • Ways this GenAI service was used: for initial ideation in response to the topic, assisting is structuring my thinking, developing a comparison table, and suggesting clearer language.

I confirm that I have not used GenAI in the preparation of this assessment for any purpose other than what I have acknowledged above and I have cited and referenced any GenAI content in my assessment submission, applying the relevant referencing style.  I understand that providing false or misleading information in this Gen AI Acknowledgement Statement my constitute a breach of the University of Canberra (Student Conduct) Rules 2023. 

What to do if GenAI has provided resources you can't locate

Citations from any source should always be checked and verified – this is practising good academic integrity.  

You should particularly verify sources provided by GenAI tools.  

You can verify sources by searching them in the UC Library database or sources such as Google Scholar or Web of Science.  

If you are having trouble locating a reference you can get assistance from the ASK Advisors, the Librarians or the Learning Advisors in the Library or get help through the Library and Study Skills Chat service.